Best proposal software for agencies
A tracked, signable proposal closes faster than a PDF attachment. Price and whether e-signature is included are the practical differences.
Proposify wins for an agency that wants the lowest entry price with e-signature included on every tier; Qwilr wins for an agency that wants a more polished, interactive proposal page and is willing to pay more per user for it.
The short answer
- Proposify starts at $29/user/mo ($19/user/mo billed annually), with e-signature included on every tier including Basic, and a Business tier from $3,900/yr with custom roles and approval workflows.
- Qwilr starts at $35/user/mo (annual billing, 1-user minimum), also with e-signature included on every tier, scaling to $55/user/mo (Growth, 5-user minimum) and $75/user/mo (Scale, 10-user minimum) for automation and CRM integration.
- Both vendors checked here include e-signature in the base plan rather than gating it to a higher tier or a separate add-on, which was not a given going in.
- Proposify caps monthly sends by plan (10/mo Basic, 30/mo Team, 75/mo Business); Qwilr does not publish a send cap on the tiers checked, which matters for an agency sending proposals at volume.
How we compared these
We compared tools on starting price, whether e-signature is included in the base plan or sold separately, and any stated send limits per plan. Facts checked on each vendor's own pricing page, September 2026. PandaDoc is a well-known name in this category, but its pricing page did not return a verifiable figure on this pass, so it is left out of the table rather than quoted from memory.
Proposal software comparison
| Tool | Starting price | E-signature included? | Send limit | Best for | Not for |
|---|---|---|---|---|---|
| Proposify | $29/user/mo Basic ($19/user/mo annual); Team $49/user/mo; Business from $3,900/yr | Yes, included on every tier | 10/mo (Basic), 30/mo (Team), 75/mo (Business) | An agency that wants the lowest entry price with signing included | An agency sending far more than 75 proposals a month without moving to Business |
| Qwilr | $35/user/mo Starter (annual, 1-user min); $55/user/mo Growth (5-user min); $75/user/mo Scale (10-user min) | Yes, included on every tier | Not published as a fixed cap on the tiers checked | An agency that wants a more interactive, web-page-style proposal over a static document | A solo user or very small team; Growth and Scale carry multi-seat minimums |
| GetAccept | $25/user/mo eSign; Professional $49/user/mo (5-user minimum); Enterprise on request | Yes, included on every tier including the entry eSign plan | Not published as a hard cap on the tiers checked | An agency that wants a digital sales room and CRM sales-intelligence features alongside signing | A solo user or 2-3 person team; Professional's 5-user minimum raises the effective cost |
Figures checked on each vendor's own pricing page, September 2026, including proposify.com/pricing, qwilr.com/pricing and getaccept.com/pricing.
The field, ranked
1. Proposify
The lowest entry price with e-signature included from the Basic tier, plus a clear per-plan send cap that makes it easy to know when you have outgrown a tier. Not for an agency sending well over 75 proposals a month; Business tier pricing requires a custom quote.
2. Qwilr
Proposals built as interactive web pages rather than static PDFs, with e-signature included at every tier, but Growth and Scale both carry multi-seat minimums that raise the real cost for a small team. Not for a solo seller or two-person team; the higher tiers assume a bigger group.
3. GetAccept
A digital sales room and CRM sales-intelligence tooling beyond just document signing, at a low entry price for a single user. Not for a solo user or very small team; Professional's 5-user minimum raises the effective cost of the deal-room features.
When none of these is the answer
An agency sending one or two proposals a month to warm, already-committed clients does not need dedicated proposal software; a PDF and a follow-up email covers that volume without added subscription cost. This category earns its place once proposal volume or deal size is high enough that tracking opens and closing with e-signature meaningfully speeds up the sales cycle.
Questions
- Is proposal software worth it over a PDF and email?
- The main gain is tracking: knowing when a prospect opened a proposal and how long they spent on each section, plus built-in e-signature so a deal can close without a separate tool. A small agency sending a handful of proposals a month may not need it; the value scales with volume.
- Does proposal software replace a CRM?
- No. It handles document creation, tracking and signing for one specific document type. The CRM should still hold the deal record, the relationship history and what happens after the proposal is signed.
- Is e-signature always included?
- Not always, and it is worth checking directly on the vendor's pricing page rather than assuming; some tools bundle it into every plan and others gate it to a higher tier or a separate add-on.
- Does SalesCrew include proposal or quote software?
- Not yet. Disclosure: SalesCrew is our product. Quotes with line items, a PDF, and a typed e-signature are on the roadmap as part of a later feature pack, not shipped today. A dedicated tool like these covers that gap until then.