Best proposal software for agencies
Three proposal tools compared on price, send limits and whether e-signature comes in the base plan.
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Proposify ranks first for an agency that wants the lowest entry price, $19 a user billed yearly, with e-signature on every tier. Qwilr wins if you want a polished, interactive proposal page and will pay more per user for it.
The short answer
- Proposify starts at $29/user/mo ($19/user/mo billed yearly), with e-signature on every tier, Basic included. Its Business tier starts at $3,900/yr with custom roles and approval flows.
- Qwilr starts at $35/user/mo (billed yearly, 1-user minimum), with e-signature on every tier. Growth is $55/user/mo (5-user minimum) and Scale is $75/user/mo (10-user minimum), adding automation and CRM links.
- Both put e-signature in the base plan, not in a higher tier or an add-on. We didn't take that for granted going in.
- Proposify caps monthly sends by plan (10/mo Basic, 30/mo Team, 75/mo Business). Qwilr posts no send cap on the tiers we checked. That matters if you send a lot of proposals.
How we compared these
We ranked tools on starting price, whether e-signature is in the base plan, and any send limits per plan. Facts checked on each vendor's own pricing page, September 2026. PandaDoc is a well-known name here, but its pricing page gave us no figure we could confirm, so we left it out rather than quote it from memory.
Proposal software comparison
| Tool | Starting price | E-signature included? | Send limit | Best for | Not for |
|---|---|---|---|---|---|
| Proposify | $29/user/mo Basic ($19/user/mo annual); Team $49/user/mo; Business from $3,900/yr | Yes, included on every tier | 10/mo (Basic), 30/mo (Team), 75/mo (Business) | An agency that wants the lowest entry price with signing included | An agency sending far more than 75 proposals a month without moving to Business |
| Qwilr | $35/user/mo Starter (annual, 1-user min); $55/user/mo Growth (5-user min); $75/user/mo Scale (10-user min) | Yes, included on every tier | Not posted as a fixed cap on the tiers checked | An agency that wants an interactive, web-page proposal, not a static file | A solo user or very small team; Growth and Scale have seat minimums |
| GetAccept | $25/user/mo eSign; Professional $49/user/mo (5-user minimum); Enterprise on request | Yes, included on every tier including the entry eSign plan | Not posted as a hard cap on the tiers checked | An agency that wants a digital sales room and CRM sales insights next to signing | A solo user or 2-3 person team; Professional's 5-user minimum raises the real cost |
Figures checked on each vendor's own pricing page, September 2026, including proposify.com/pricing, qwilr.com/pricing and getaccept.com/pricing.
The field, ranked
1. Proposify
Proposify has the lowest entry price with e-signature from the Basic tier. Its clear send cap per plan tells you when you've outgrown a tier. Not for an agency sending well over 75 proposals a month, since Business needs a custom quote.
2. Qwilr
Qwilr builds proposals as interactive web pages, not static PDFs, with e-signature on every tier. Growth and Scale both have seat minimums that raise the real cost for a small team. Not for a solo seller or two-person team, since the higher tiers assume a bigger group.
3. GetAccept
GetAccept adds a digital sales room and CRM sales insights on top of signing, at a low entry price for one user. Not for a solo user or very small team, since Professional's 5-user minimum raises the real cost of the deal-room features.
How to choose
Choose Proposify if you want the lowest entry price and send fewer than 75 proposals a month. Choose Qwilr if you want interactive proposal pages and have a team of five or more. Choose GetAccept if you want a digital sales room next to signing.
Disclosure: SalesCrew is our product. Choose SalesCrew to hold the deal behind each proposal, with its stage and history, at $299 a month with unlimited seats.
Questions
- Is proposal software worth it over a PDF and email?
- The main gain is tracking. You see when a prospect opened your proposal and how long they spent on each part. Built-in e-signature lets the deal close with no extra tool. The value grows with the number of proposals you send.
- Does proposal software replace a CRM?
- No. It handles document creation, tracking and signing for one specific document type. The CRM should still hold the deal record, the relationship history and what happens after the proposal is signed.
- Is e-signature always included?
- Not always, so check the vendor's pricing page. Some tools put it in every plan. Others keep it for a higher tier or sell it as an add-on. All three tools on this page include it on every tier.
- Where does SalesCrew fit with proposals?
- Disclosure: SalesCrew is our product. It holds the deal the proposal belongs to, with its stage and history. It also builds the quote: line items, a PDF, a typed e-signature and a payment link on your own Stripe account, with the deal moving stage once it's paid.