What is the best CRM for Gmail users?

Streak ranks first here for a Gmail user who wants the CRM inside the inbox itself: all three of its plans run directly in Gmail, per streak.com/pricing (checked September 2026). SalesCrew is our pick for a team with several Gmail mailboxes that wants cadences, a shared inbox and the pipeline together, with unlimited seats from $299 a month.

How does SalesCrew connect to Gmail?

SalesCrew connects each Gmail mailbox over IMAP and SMTP with an app password. On the first sync it brings in the last 90 days of threads from the inbox. After that, new replies land in the shared inbox beside the contact and the deal.

Can I connect more than one Gmail account to a CRM?

Yes, and most outbound teams do. SalesCrew connects many mailboxes into one shared inbox and can spread a cadence across them, with daily caps per mailbox and per domain. Every rep sees the same thread history, so no reply sits in one person's account.

Do I need Google Workspace for a Gmail CRM?

For sending at volume, yes. A Google Workspace mailbox on your own domain is what cold email and shared team sending rely on. Our guide to Google Workspace alternatives for outbound covers the other mailbox options if you want to compare costs.

Why did you leave out Copper?

Copper's pricing page shows its plans only in scripts, so our reader couldn't confirm them when we checked in September 2026. We rank only tools whose plans we read on the vendor's own site.

Best CRM for Gmail users

Four tools scored on inbox fit, sequences and seat cost. SalesCrew connects every Gmail mailbox to one shared inbox from $299 a month.

Unlimited seats
90 days of mail on first sync
Your own database

app.salescrew.io/deals

Pipeline with weighted forecast and stage breakdown

Streak ranks first here for a Gmail user who wants the CRM to live inside the inbox. If your team sends from several Gmail mailboxes and wants cadences, replies and deals in one place, SalesCrew is our pick, with unlimited seats from $299 a month.

Our pick for teams with many Gmail mailboxes: SalesCrew

Disclosure: SalesCrew is our product. It suits a team that sends from several Google Workspace mailboxes. You connect each one over IMAP and SMTP, and replies from all of them land in one shared inbox beside the contact and the deal. Cadences spread sends across your mailboxes with per-mailbox and per-domain daily caps. Core is $299 a month with unlimited seats.

The short answer

Streak runs directly inside Gmail on all three plans, with unlimited pipelines, email tracking and a mail merge of up to 1,500 a day, per streak.com/pricing (checked September 2026).
folk syncs Gmail and Outlook on every plan with unlimited members, and email sequences start on Premium, per folk.app/pricing (checked September 2026).
SalesCrew connects each Gmail mailbox over IMAP and SMTP, backfills 90 days of threads on the first sync, and gives every teammate a seat at no extra cost.
HubSpot Sales Hub's Free plan covers up to 2 users, and sequences and email tracking start on Professional, per hubspot.com/pricing/sales (checked September 2026).

How we ranked four CRMs for Gmail users

We fixed five weighted criteria before scoring. Gmail fit carries 35%: how close the CRM sits to the inbox you already work in. Follow-up sequences carry 25%, because a Gmail user's deals die when a second email never goes out.

Multi-mailbox handling carries 15%, for teams that send from several accounts. Cost for a five-person team carries 15%. Data ownership carries the last 10%: can you take every contact and thread with you if you switch?

Competitor facts come from each vendor's own pricing page, read on 24 September 2026. SalesCrew facts come from our product fact sheet. Disclosure: SalesCrew is our product, scored on the same criteria.

Gmail CRMs at a glance

Ranked order. Plan structure read on each vendor's pricing page.

Tool	How it meets Gmail	Sequences	Seats	Best for
Streak	Runs directly inside Gmail on every plan	Mail merge up to 1,500 a day on every plan	Three plans: Pro, Pro+ and Enterprise	A Gmail user who never wants to leave the inbox
folk	Gmail and Outlook sync on every plan	Email sequences from Premium	Unlimited members on every plan	A relationship-led team using Gmail and LinkedIn
SalesCrew (our product)	Each mailbox connected over IMAP and SMTP, one shared inbox	Multi-step cadences across your mailboxes on Core	Unlimited, from $299/mo	A team sending from several Gmail mailboxes
HubSpot Sales Hub	Contact, company and deal records	Sequences from Professional	Free up to 2 users; per seat on paid plans	A team already on HubSpot marketing

Competitor facts checked on streak.com/pricing, folk.app/pricing and hubspot.com/pricing/sales, September 2026.

Where each tool fits a Gmail workflow

1. Streak

Streak puts pipelines, email and link tracking, and mail merge inside Gmail on every plan. AI credits run from 20 per user a month on Pro to 500 on Enterprise, per streak.com/pricing (September 2026). Not for: a team that wants replies from many mailboxes in one shared view outside Gmail.

2. folk

folk syncs Gmail and Outlook, includes its LinkedIn extension on every plan and counts members without a cap. Email sequences, deals and dashboards start on Premium, per folk.app/pricing (September 2026). Not for: a team that needs sequences on the entry plan.

3. SalesCrew

SalesCrew turns your Gmail mailboxes into one team inbox with the pipeline beside it. Cadences send from your own mailboxes under daily caps, suppression is re-checked at send time, and the Inbox agent drafts replies that wait for your approval. Unlimited seats from $299 a month.

4. HubSpot Sales Hub

HubSpot's Free plan covers up to 2 users. Sequences, email tracking and the LinkedIn Sales Navigator sync sit on Professional, priced per seat, per hubspot.com/pricing/sales (September 2026). Not for: a small team that wants sequences without a per-seat Professional bill.

How to choose a CRM that works with your Gmail

One inbox or many. A founder working from a single Gmail account gets the most from a tool that sits in that inbox, which is Streak's model. A team sending from five or ten Workspace mailboxes needs those replies pulled into one shared view. SalesCrew connects every mailbox to one inbox.

Sequences on the plan you'll buy. folk starts sequences on Premium and HubSpot on Professional (checked September 2026). SalesCrew includes multi-step cadences on Core at $299 a month, and every teammate gets a seat.

Setup you can finish today. Connecting Gmail to SalesCrew takes an app password per mailbox. Our guide to creating a Gmail app password walks through it, and setting up a shared inbox covers who answers what.

Questions

What is the best CRM for Gmail users?: Streak ranks first here for a Gmail user who wants the CRM inside the inbox itself: all three of its plans run directly in Gmail, per streak.com/pricing (checked September 2026). SalesCrew is our pick for a team with several Gmail mailboxes that wants cadences, a shared inbox and the pipeline together, with unlimited seats from $299 a month.
How does SalesCrew connect to Gmail?: SalesCrew connects each Gmail mailbox over IMAP and SMTP with an app password. On the first sync it brings in the last 90 days of threads from the inbox. After that, new replies land in the shared inbox beside the contact and the deal.
Can I connect more than one Gmail account to a CRM?: Yes, and most outbound teams do. SalesCrew connects many mailboxes into one shared inbox and can spread a cadence across them, with daily caps per mailbox and per domain. Every rep sees the same thread history, so no reply sits in one person's account.
Do I need Google Workspace for a Gmail CRM?: For sending at volume, yes. A Google Workspace mailbox on your own domain is what cold email and shared team sending rely on. Our guide to Google Workspace alternatives for outbound covers the other mailbox options if you want to compare costs.
Why did you leave out Copper?: Copper's pricing page shows its plans only in scripts, so our reader couldn't confirm them when we checked in September 2026. We rank only tools whose plans we read on the vendor's own site.