What does a CRM cost for a 5 to 15 person agency?

SalesCrew Core is $299 a month whether you have 5 people or 15, because every tier has unlimited seats. Per-seat CRMs multiply their price by your headcount, so check each vendor's pricing page against your hiring plan.

Does everyone at the agency need a CRM login?

Usually yes. Account managers log client calls, strategists read the history, and the owner watches the forecast. With unlimited seats in SalesCrew, you give everyone a login and set what each person sees with roles.

Can we bring our contacts over from our current CRM?

Yes. Export a CSV from your old CRM and import it into the SalesCrew Data Bank, where you map the columns and existing contacts are filled in, never overwritten. Contacts, companies, deals, notes and tasks come across, with migration help on every tier, and a standard import completes within 7 business days.

Will we keep our email history?

Yes. Connect each mailbox over IMAP and SalesCrew backfills the last 90 days of threads on the first sync, so recent client conversations sit on the contact from day one.

Why did you leave out HubSpot?

We kept the list to the three tools that small agencies name most often in the answers we checked in September 2026. SalesCrew vs HubSpot has its own page, linked below.

Best CRM for a small agency of 5 to 15 people

Ranked on what the CRM costs as you hire from five people to fifteen, and how well it runs pipeline and outreach.

Want to see it first? Book a demo

app.salescrew.io/deals

Pipeline with weighted forecast and stage breakdown

SalesCrew is our pick for a small agency that is still hiring: Core is one monthly price with unlimited seats, so going from 5 people to 15 adds no CRM cost. Among the per-seat tools ranked here, Attio ranks first for a team that wants to shape its own data model.

Our pick: SalesCrew, one price for the whole team

Disclosure: SalesCrew is our product. Core costs $299 a month, or $2,990 a year, with unlimited seats. It covers the pipeline, a shared inbox on your own mailboxes, cadences and the Data Bank. Your team can also work it from Claude or ChatGPT through the MCP server, and any AI-written email waits for approval before it goes out.

The short answer

SalesCrew Core costs $299 a month for the whole agency, because every tier has unlimited seats.
SalesCrew imports contacts, companies, deals, notes and tasks from a CSV export, with migration help on every tier.
SalesCrew backfills the last 90 days of email threads when you connect a mailbox over IMAP.
Attio, folk and Copper price per seat, so their cost grows with each hire; check each vendor's own pricing page.

How we ranked these CRMs

A 5 to 15 person agency is hiring, so seat cost across that range carries 35% of the score. Pipeline and forecasting carry 25%. Outreach to new clients carries 20%, and moving your data in without losing history carries 20%.

We fixed those weights before scoring and read each vendor's own product and pricing pages in September 2026. SalesCrew is our product, so it sits in the pick box rather than the list.

Small agency CRMs at a glance

CRM	Pricing model	Built around	Best for	Source
SalesCrew (our pick)	Flat monthly price, unlimited seats	Pipeline, inbox, cadences, Data Bank	Agencies hiring from 5 to 15 people	salescrew.io/pricing
1. Attio	Per seat	Flexible CRM with custom objects	Teams shaping their own data model	attio.com/pricing
2. folk	Per seat	Contact lists and pipelines	Agencies prospecting on LinkedIn	folk.app/pricing
3. Copper	Per seat	CRM inside Google Workspace	Teams that live in Gmail	copper.com/pricing

Pricing model read on each vendor's own pricing page, checked September 2026.

Where each CRM fits a small agency

1. Attio

Attio lets you model clients, projects and retainers as your own objects. A small agency with a clear idea of its data will like the freedom.

2. folk

folk keeps contacts in simple lists with a pipeline view. Its browser extension adds people from LinkedIn, which suits an agency whose new business starts there.

3. Copper

Copper runs inside Google Workspace. If your whole team lives in Gmail and Google Calendar, you'll see deals right where you already work.

How to choose

Seat cost as you hire: per-seat pricing multiplies by headcount. SalesCrew stays at $299 a month from your fifth hire to your fifteenth.
Winning new clients: SalesCrew runs cadences from your own mailboxes, with replies landing in the shared inbox beside the deal.
Client data: SalesCrew gives each workspace its own database, and you can export all of it at any time.

Try SalesCrew for 14 days with a card on file, or compare the plans first.

Questions

What does a CRM cost for a 5 to 15 person agency?: SalesCrew Core is $299 a month whether you have 5 people or 15, because every tier has unlimited seats. Per-seat CRMs multiply their price by your headcount, so check each vendor's pricing page against your hiring plan.
Does everyone at the agency need a CRM login?: Usually yes. Account managers log client calls, strategists read the history, and the owner watches the forecast. With unlimited seats in SalesCrew, you give everyone a login and set what each person sees with roles.
Can we bring our contacts over from our current CRM?: Yes. Export a CSV from your old CRM and import it into the SalesCrew Data Bank, where you map the columns and existing contacts are filled in, never overwritten. Contacts, companies, deals, notes and tasks come across, with migration help on every tier, and a standard import completes within 7 business days.
Will we keep our email history?: Yes. Connect each mailbox over IMAP and SalesCrew backfills the last 90 days of threads on the first sync, so recent client conversations sit on the contact from day one.
Why did you leave out HubSpot?: We kept the list to the three tools that small agencies name most often in the answers we checked in September 2026. SalesCrew vs HubSpot has its own page, linked below.