How do I export everything from HubSpot?
Records come out as CSV in one pass. Activity history needs a report or the Engagements API, and each download link lasts 30 days.
The short answer
- You export everything from HubSpot in two passes: a record export for contacts, companies, deals, tickets and tasks, then an activity report or the Engagements API for calls, meetings and notes.
- HubSpot's standard record export does not carry activities, per knowledge.hubspot.com in September 2026.
- HubSpot emails a download link for every export, and each link expires after 30 days.
- HubSpot allows up to 300 exports in a rolling 24 hours and three at a time, per its export guide in September 2026.
Activity history is the part people lose
Your contacts, companies and deals are the easy part. Export them from any object view as CSV, XLSX or XLS, and HubSpot emails you the file. The trouble starts with the timeline on each record: the calls your reps logged, the meetings they booked and the notes they left.
None of that sits in the standard record export, per knowledge.hubspot.com in September 2026. You pull it separately. Build an activity report in the custom report builder and export it, or have a developer read it through HubSpot's Engagements API. Keep the record ID column in every file, since it's the only link between an activity and the contact it belongs to.
What to export from HubSpot, and how
Every data type a sales team relies on, and the HubSpot route that gets it out.
| What you want | HubSpot route | Format |
|---|---|---|
| Contacts, companies, deals, tickets, custom objects | Record export from the object view | CSV, XLSX or XLS |
| Tasks | Export from the Tasks view | CSV, XLSX or XLS |
| Properties and property history | Property export in HubSpot settings | Spreadsheet |
| Calls, meetings, chats | Activity report in the custom report builder, or the Engagements API | Report file or API JSON |
| One contact's full data | Individual contact data export | Download link by email |
| Workflows | Workflow spreadsheet export, or one workflow as a PNG image | Spreadsheet or PNG |
| Quotes, invoices, products, payments | Export from each revenue tool | Download link by email |
Checked on knowledge.hubspot.com/import-and-export/export-records and knowledge.hubspot.com/account-management/export-your-content-and-data, September 2026.
Check the file limits before you trust the export
HubSpot splits big files. An XLS export splits past 65,535 rows and caps out at 256 columns, per HubSpot's export guide in September 2026. CSV and XLSX split past 1,000,000 rows, and XLSX stops at 16,384 columns. A CSV zips itself above 2MB, and it's the safest choice for a full account export.
Associations need a second look. By default each association column holds up to 1,000 linked record IDs. A company with more contacts than that loses links unless you switch the CSV export to include every associated record. Exporting all contacts also includes your unsubscribes, so keep that file: it becomes your suppression list in the next system.
Where the export lands next
SalesCrew loads a HubSpot export into a database that belongs to you. Contacts go into the Data Bank by CSV import, matched on email and never overwritten. Companies, deals, notes and tasks come across through the MCP tools. Email history arrives from your mailbox instead of HubSpot: the first IMAP sync backfills the last 90 days of threads. Step-by-step detail is on the HubSpot migration page.
A download link is not a backup
Questions about exporting from HubSpot
- Can you export activity history from HubSpot?
- Yes, but not from the standard record export. HubSpot sends you to an activity report built in the custom report builder, an individual contact's data export, or the Engagements API, per knowledge.hubspot.com in September 2026. Calls, meetings and chats come out that way as a separate file.
- How many exports can I run in HubSpot a day?
- Up to 300 exports in a rolling 24-hour window, and up to three at the same time, per HubSpot's export guide in September 2026. Run the big objects one after another and you stay well clear of it.
- Does a HubSpot export include associations between records?
- Yes. By default each association column carries up to 1,000 associated record IDs plus the associated record's name, per knowledge.hubspot.com in September 2026. In a CSV export you can switch that to include every associated record.
- Do HubSpot workflow exports include performance data?
- No. A workflow spreadsheet export lists each workflow's name and details such as total enrollments, and you can save a single workflow as a PNG image. HubSpot's guide says those exports leave out performance data and the workflow's history.
- What do I do with a HubSpot export once I leave?
- Load it into a CRM whose database is yours. SalesCrew brings contacts, companies, deals, notes and tasks across from CSV within 7 business days, with migration help on every tier from $299 a month and unlimited seats.