CRM cost calculator: per-seat vs flat pricing
Enter your team size and seat price. See the cost at 5, 10 and 25 users next to SalesCrew's flat $299.
- Per-seat vs flat
- Runs in your browser
- No email required
Per-seat or flat: your numbers
Type your own seat price, or tap a Salesforce list price. Totals update as you type.
| Users | Per-seat CRM, a month | SalesCrew Core, a month | Difference a year |
|---|---|---|---|
| 5 | $500 | $299 | $2,412 saved with Core |
| 10 (you) | $1,000 | $299 | $8,412 saved with Core |
| 25 | $2,500 | $299 | $26,412 saved with Core |
Your yearly totals: $12,000 per-seat, against $3,588 on SalesCrew Core. The flat price pays off from 3 users, and every user after that adds $100 a month to the per-seat bill and $0 to yours.
The short answer
- A per-seat CRM costs users × seat price × 12 a year. A flat-priced CRM costs the plan price × 12, whatever your headcount.
- At Salesforce's Pro Suite list price of $100 a user a month, 10 users cost $12,000 a year. SalesCrew Core costs $3,588 a year with unlimited seats.
- The break-even is the flat price divided by the seat price, rounded up: 3 users at $100 a seat, 12 users at $25.
- Past the break-even, each hire adds a seat to a per-seat bill and nothing to a SalesCrew plan.
How the calculator works
You can check every figure on paper. Here are the formulas the tool runs:
- Per-seat monthly = users × seat price + separate sending tool.
- Flat monthly = the SalesCrew plan price. Core is $299, Outbound $699 and Agency $1,200.
- Core billed yearly = $2,990 a year, shown as $249.17 a month.
- Difference a year = (per-seat monthly − flat monthly) × 12.
- Break-even users = (flat monthly − sending tool) ÷ seat price, rounded up.
The sending tool only counts on the per-seat side. That's because Core already runs cadences on your own mailbox pool, next to the inbox, data bank and pipeline. Tax and negotiated discounts are left out, so enter the seat price you actually pay.
Worked examples at 5, 10 and 25 users
Salesforce Sales Cloud list prices against SalesCrew's published plans, no sending tool.
| Team | Per-seat CRM a year | SalesCrew a year | Break-even |
|---|---|---|---|
| 5 users at $25 (Starter Suite) | $1,500 | $3,588 on Core | 12 users |
| 10 users at $100 (Pro Suite) | $12,000 | $3,588 on Core, or $2,990 billed yearly | 3 users |
| 25 users at $100 (Pro Suite) | $30,000 | $8,388 on Outbound | 7 users |
Salesforce Starter Suite $25 and Pro Suite $100 a user a month, checked on salesforce.com/sales/pricing, September 2026 (Pro Suite billed annually). SalesCrew prices from salescrew.io/pricing.
The full cost of a CRM, in six lines
Seat price is one line of six. For a full comparison, add them all up for each option:
Annual cost = A + B + C + D + E + F
- A, subscription: seats × price per seat per month × 12, or the flat plan × 12. Count everyone who should have access, including the people you'd leave out only to save money.
- B, the tools beside it: a sending or sequencing tool, a data provider, a scheduling tool, a dialler or a reporting layer. Add each one's yearly cost.
- C, setup: any setup fee plus your own hours at a real internal rate.
- D, data: contact credits, enrichment and verification, annualised.
- E, integration work: connector plans, automation platform plans and developer time.
- F, growth: the renewal increase plus the seats you'll add as you hire.
On SalesCrew, line A is the plan price. Line F has no seat part, and AI usage is metered on its own allowance with an alert at 80% and a hard stop at 100% for AI only. Manual work never stops.
Price the team you want, not the one you can afford
Questions
- Is per-seat or flat CRM pricing cheaper?
- Headcount decides it, and the break-even shows where it flips. At $100 a user a month, SalesCrew Core at $299 is cheaper from 3 users. At $25 a user, the flip comes at 12 users.
- How much does a CRM cost for 10 users?
- Multiply 10 by the seat price and by 12. At Salesforce Pro Suite's $100 list price, that's $12,000 a year. SalesCrew Core is $299 a month, or $3,588 a year, with unlimited seats.
- Why do per-seat CRMs get expensive as the team grows?
- Every new user adds a full seat price, every month. Going from 10 to 25 users at $100 a seat adds $1,500 a month. On a flat plan, the same growth adds nothing.
- What else belongs in the cost of a CRM?
- Add the tools you pay for beside it, setup hours, data and integration work, and the renewal increase. The six-line formula on this page covers each one, so you can compare full costs rather than seat prices.
Give every person a seat
SalesCrew Core is $299 a month with unlimited seats, with a 14-day trial.
Want to see it first? Book a demo